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Before the Videoconference Event:

Choose a program that matches your curriculum 

◊ Contact the program provider to confirm the program is a good match

◊ Schedule the program

◊ Contact presenter (scheduler and presenter may/may not be the same) to...

  • Discuss objectives, student needs
  • Discuss your expectations/presenter's expectations

◊ Schedule a test connection

◊ Prepare students for the event by...

  • Doing provider's pre-event activities
  • Preparing student questions for provider
  • Explaining technology to students (connect with another class, if possible)
  • Discussing videoconferencing etiquette
  • Explaining student role in a successful videoconference

◊ Conduct a test connect with the provider

Day of Videoconference Event…

◊ Arrange room so all students are on camera and close to it

  • Set presets
  • Do a quick test of equipment with another long distance site
  • Review videoconference etiquette with students
  • Dial up at least 10 minutes before the scheduled event and 
    leave the connection in place (place remote on 'mute' until connection time)

During Videoconference…

  • Do a sound check. If sound is poor, you may need to redial.
  • If your students have prepared questions/materials they wish to share during the conference, let the provider know before s/he begins the program.
  • Make sure your objectives are being met.
  • Ask questions.
  • Encourage students to interact. Be prepared to repeat their questions and answers.

 After the Videoconference…

  • Engage students in a review of the program. What did they like/dislike? What did they learn? Do they have any
    unanswered questions?
  • Do a post-visit lesson (providers' activity or your own) that extends the learning experience by applying what students
    have learned

 Download a pdf version of Video Conference Checklist.

For more videoconferencing support, join the Eastern Suffolk BOCES Videoconference Service