Email Archiving for eDiscovery
This is an Eastern Suffolk BOCES SaaS hosted solution that meets key compliance regulations. Archiving is accessible utilizing IMAP4, sIMAP4, POP3, or SPOP3 protocols, and the solution functions with top email servers: Microsoft Exchange, Office 365, Gmail and more.
An easy to use redaction tool removes social security numbers and other sensitive details from emails before satisfying FOIL requests. The built-in auditor function tracks all user actions, ensuring no alterations are made to emails. These features allow districts to experience maximum efficiency and accelerated search capability in response to an eDiscovery request.
A key benefit of this service is the ability to restore critical data. Pricing is based on licensing and space.
nVision Daily Off-Site Data Verification
nVision Daily Off-Site Data Verification Service provides fully automated daily backups of your database stored at the Suffolk Regional Information Center NOC and replicated out of region with the capability to restore critical data. Processes are in place to alert Eastern Suffolk BOCES staff of daily backup of daily backup status and to further contact districts as needed.
A SQL maintenance plan is run, creating a daily backup that is archived for 14 days with the last backup of each month archived for a full year. These backups are then replicated and transported through a secure and encrypted transfer offsite (out of region). The integrity of the backup is checked daily to confirm previous day district activity in the database, with a full backup done daily for 30 days.
The Suffolk RIC is available for support in the event that districts need assistance in setting up the initial backup configuration of their nVision server.
Financial & District Services will assist districts in completing their required Annual Data Verification Test at no cost to the district.
Veeam Off-Site Backup Service
This service offers school districts a secondary backup that is located offsite and out of region with robust capabilities for legacy physical and virtualized deployments.
Our offsite secondary solution integrates into a district's Veeam console, already being utilized for local onsite backups. This feature allows a district to independently perform on demand data restores directly through their Veeam console. The local backups are replicated over the internet with TLS encryption on transport: all backup files are encrypted at rest using a district managed encryption key.
Please note that a district's use of Veeam software for their primary backup is essential to take advantage of this service; for your convenience, procurement is possible through Eastern Suffolk BOCES.