End-of-Year Invoice Timeline

✅ By April 1
Review and submit all outstanding invoices
• Includes regional workshops and in district services
• Send to: pdinvoices@esboces.org
• Do not send invoices to individual staff members
________________________________________
📅 April and May 
Monthly submission required
• April work submitted by April 30
• May work submitted by May 31
________________________________________
📅 June 
Daily submission required
• Submit invoices daily for any work completed in June
________________________________________
⏰ June 25
Final deadline for invoice processing
• All invoices must be received by this date
• After this date, invoices cannot be processed for this fiscal year
• Purchase orders will be closed
________________________________________
⚠️ June 26 – June 30  Work Scheduled
• If you have work scheduled with districts for this timeframe, please be sure to notify Carolina immediately at: pdinvoices@esboces.org
________________________________________
🔍 Payment Follow Up Guidelines
Before reaching out:

• Review your mail, bank statements, and financial records to confirm payment has not already been received
• If payment has not been received and at least 5 weeks have passed, you may follow up

Please note: Resolving invoice inquiries requires coordination with Accounts Payable and may take time. Confirming payment status in advance helps us respond as efficiently as possible.
________________________________________
🧾 Invoice Checklist
✔ Unique invoice number
✔ One district per invoice
✔ Dates of service included
✔ Approved rate listed
✔ Calculations verified
________________________________________
⏳ Processing Timeline
• Standard processing time is 5 to 6 weeks
• Dependent on invoice accuracy and confirmation of services
________________________________________
Thank you for your attention to these details!  It helps us be as efficient as possible.