Suffolk Eastern BOCES SLS
FIVE YEAR LIBRARY SYSTEM PLAN OF SERVICE (School Library Systems) 2016-2021

 
SECTION 1 - GENERAL INFORMATION
July 1, 2016 - June 30, 2021
1.1   Name of System Suffolk Eastern BOCES School Library System  
1.2   Street Address 627A North Sunrise Service Road  
1.3   City Bellport  
1.4   Zip Code 11713  
1.5   Four Digit Zip Code Extension (enter N/A if unknown) 1540  
1.6   Telephone Number (enter 10 digits only) (631) 286-0891  
1.7   Fax Number (enter 10 digits only) (631) 286-0985  
1.8   Name of System Director Gail Barraco  
1.9   E-Mail Address of the System Director gbarraco@esboces.org  
1.10   System Home Page URL http://www.esboces.org/Page/94  
1.11   URL of Current List of Members http://esboces.schoolwires.net/cms/lib07/NY01914091/Centricity/Domain/69/Participants.pdf  
1.12   Date of Establishment 7/1/1985  
1.15   Square Mileage of System Service Area 933  
1.16   Population of System Service Area N/A  
1.17   Type of System SLS  
 
SECTION 2 - SYSTEM GOVERNANCE
BYLAWS
2.1   URL of Current Governing Bylaws http://www.esboces.org/sls  
APPOINTMENT/ELECTION OF SYSTEM BOARD/SYSTEM COUNCIL
2.2   System Board / System Council Appointment/Election - Indicate whether the System Board / System Council Members are appointed or elected (select one). A - System Board / System Council Members are appointed  
2.3   Indicate by whom the System Board / System Council Members are appointed/elected. SLS Council members are recruited by the SLS Director and recommendations from the field.  
ADVISORY GROUPS

2.4 Advisory Groups - Indicate the groups that advise the System Board / System Council. (check all that apply):
a.   Members Directors' Organization / Council No  
g.   Communications Coordinators Group Yes  
h.   Co-ser Advisory Committee Yes  
i.   Other (specify using the State note) No  
 
SECTION 3 - PLANNING
NEEDS ASSESSMENT AND DEVELOPMENT OF THE PLAN
3.1   Provide a summary describing the processes used to assess needs in the development of the Plan of Service. Information on our services is solicited through a review of the Plan of Service once a year, input from Liaisons/Communication Coordinators, a review of the annual SLS evaluation, input from SLS Council members, and a watchful eye on the part of the Director on trends in education and libraries locally, statewide, and nationally. Our SLS Council is very diverse. We have administrators, technology coordinators, parents, and company executives that advise SLS Council and provide input on the Plan of Service.  
3.2   Identify the groups involved in development of the Plan of Service and each group's role. The SLS Council assists the Director in creating the Plan of Service. The Director provides the framework for inclusion of the activities in the plan and Council advises the Director on what to include. The Director aligns the activities with the Plan of Service and releases the document for Council to review/approve. Upon Council approval the Plan of Service goes to the BOCES board. The SLS Council which is a diverse group comprising: parents; teachers; librarians; public library system personnel; 3Rs personnel; industry executives; school administrators; and technology coordinators. All of these constituents are part of the planning of the Plan of Service.  
EVALUATION
3.9   Describe the information to be collected in order to evaluate and determine members' satisfaction with the system's services. After each workshop my assistant Melanie Keller requests librarians go into My Learning Plan and evaluate the workshop. This generates a group report rating the workshop that day. There is no URL for that, it generates a PDF report. At the end of each school year, we do a survey monkey evaluation of the system's services which does generate a url.  
3.10   Provide the URL for the evaluation form(s) used by members. https://www.surveymonkey.com/r/W92SXMK  
3.11   Provide the URL for the results of the member evaluation. https://www.surveymonkey.com/results/SM-ZGXH7TQQ/  
3.12   Describe how the information on customer satisfaction will be used to shape the system's plan in the next year or in the following planning cycle. The Plan of Service helps to chart the activities that all the discussions with SLS Council, SLS Liaisons/Communications Coordinators, surveys, and other data reveal are viable activities that will take the SLS forward and provide support to school librarians in the field.  
REVISION PROCESS
3.13   Describe the process for revising the system's Plan of Service for submission to the New York State Education Department/New York State Library. The Director will create a template for the five years moving forward. Council will advise the Director on the format and the activities for the five year plan. The Director will put together the information in the template, bring to SLS Council to review, tweak as necessary, get Council approval, get BOCES board approval, and submit to the NYS Library. Each year SLS Council will review the Plan of Service and provide a template for SLS Council to make changes as necessary to the existing Plan of Service.  
 
SECTION 4 - GOALS/RESULTS
4.1   The Library System's Mission Statement
(The Instructions include the definition of the mission statement.)
Eastern Suffolk BOCES School Library System supports school librarians in helping students become information literate researchers, learners, and thinkers by: - Advocating for funding and administrative support - Providing a forum for the exchange of ideas and targeted professional development - Providing current and up-to-date resources  
Minimum Requirement for questions 4.3 though 4.12 and 4.14 - complete one repeating group for each topic of every element.

Element 1 - RESOURCE SHARING
Cooperative Collection Development
4.2   Provide the URL of the 2016-2021 Cooperative Collection Development (CCD) Plan. http://www.esboces.org/sls  
4.3 Element 1 - RESOURCE SHARING
Union/Online Catalog
1.   Goal Statement School Library System will maintain and update the union catalog in OPALS.  
2a.   Year 1 Yes  
2b.   Year 2 Yes  
2c.   Year 3 Yes  
2d.   Year 4 Yes  
2e.   Year 5 Yes  
3.   Intended Result(s) Member libraries will have access to a union catalog reflective of the 51 districts' school library holdings.  
4.   Evaluation Method(s) The number of records added to the Eastern Suffolk BOCES School Library System Union Catalog will be reported out in the Annual Report each year as well as our SLS Council meetings.  
4.4 Element 1 - RESOURCE SHARING
Delivery
1.   Goal Statement School Library System will provide delivery through US mail and intradistrict mail.  
2a.   Year 1 Yes  
2b.   Year 2 Yes  
2c.   Year 3 Yes  
2d.   Year 4 Yes  
2e.   Year 5 Yes  
3.   Intended Result(s) Interlibrary loan via US mail and intradistrict mail is maintained for our member libraries.  
4.   Evaluation Method(s) Interlibrary loan for our member libraries is part of our School Library System Annual Evaluation each year.  
4.5 Element 1 - RESOURCE SHARING
Interlibrary Loan
1.   Goal Statement School Library System will provide interlibrary loan.  
2a.   Year 1 Yes  
2b.   Year 2 Yes  
2c.   Year 3 Yes  
2d.   Year 4 Yes  
2e.   Year 5 Yes  
3.   Intended Result(s) Access to additional materials beyond the school library's holdings will be provided on request.  
4.   Evaluation Method(s) The number of interlibrary loans through Eastern Suffolk BOCES School Library System will be accounted for in the annual report each year as well as shared with Eastern Suffolk BOCES School Library System Council meetings.  
4.6 Element 1 - RESOURCE SHARING
Digital Collections Access
1.   Goal Statement School Library System will provide more resources in digital format such as eBooks and videostreaming to our member libraries.  
2a.   Year 1 Yes  
2b.   Year 2 Yes  
2c.   Year 3 Yes  
2d.   Year 4 Yes  
2e.   Year 5 Yes  
3.   Intended Result(s) Member libraries will have access to more materials in digital format.  
4.   Evaluation Method(s) School librarians will rate our digital services each year in the annual School Library System survey as well as make suggestions for trials and purchase.  
4.7 Element 1 - RESOURCE SHARING
Other (Optional)
1.   Topic Maker Movement Resource Sharing  
2.   Goal Statement School Library System will support the Maker movement through the MakerBot 3D printer loaner program and other evolving technologies as well as provide professional development in support of high tech and low tech making in school libraries.  
3a.   Year 1 Yes  
3b.   Year 2 Yes  
3c.   Year 3 Yes  
3d.   Year 4 Yes  
3e.   Year 5 Yes  
4.   Intended Result(s) School librarians will have access to technology and professional development to start Makerspaces and conduct Maker projects at their sites.  
5.   Evaluation Method(s) The MakerBot loaner program and related Maker services will be evaluated on the Annual School Library System survey each year.  
4.8 Element 2 - SPECIAL CLIENT GROUPS
1.   Topic English language learners and special needs populations will have more print and online tools in the Virtual Reference Collection, the Digital Media Library, and in print collections housed at School Library System to support English Language Learners.  
2.   Goal Statement The Virtual Reference Collection, Digital Media Library, and Spanish Language Collection will expand to create more support for English Language Learners.  
3a.   Year 1 Yes  
3b.   Year 2 Yes  
3c.   Year 3 Yes  
3d.   Year 4 Yes  
3e.   Year 5 Yes  
4.   Intended Result(s) More materials to support English Language Learners in print and online will be made available through School Library System to our member libraries.  
5.   Evaluation Method(s) School librarians will evaluate the Spanish Language Collection and other materials purchased for the Virtual Reference Collection and Digital Media Library in support of English Language Learners on the Annual School Library System survey. A committee to review these materials and make suggestions for future purchase has been formed.  
4.9 Element 3 - PROFESSIONAL DEVELOPMENT AND TRAINING
1.   Goal Statement School Library System will provide targeted professional development to school librarians through a variety of venues, online and face-to-face.  
2a.   Year 1 Yes  
2b.   Year 2 Yes  
2c.   Year 3 Yes  
2d.   Year 4 Yes  
2e.   Year 5 Yes  
3.   Intended Result(s) School librarians will have the opportunity to keep their skills current and become leaders in their school communities.  
4.   Evaluation Method(s) Every professional development offering is evaluated in My Learning Plan for our events, workshops, user groups, and the Library Leadership Academy. This feedback is invaluable to the director in planning upcoming professional development. Professional development is also evaluated in the year end School Library System survey.  
4.10 Element 4 - CONSULTING AND DEVELOPMENT SERVICES
1.   Goal Statement School Library System will support member library needs through site visits, phone support, and email.  
2a.   Year 1 Yes  
2b.   Year 2 Yes  
2c.   Year 3 Yes  
2d.   Year 4 Yes  
2e.   Year 5 Yes  
3.   Intended Result(s) Increase knowledge base and provide support to member libraries for: library automation; virtual reference collection; eBooks; makerspaces; digital media library; and program evaluation and design.  
4.   Evaluation Method(s) Annual School Library System survey  
4.11 Element 5 - COORDINATED SERVICES FOR MEMBERS
Virtual Reference
1.   Goal Statement School Library System does not offer mediated virtual reference service to its members.  
2a.   Year 1 No  
2b.   Year 2 No  
2c.   Year 3 No  
2d.   Year 4 No  
2e.   Year 5 No  
3.   Intended Result(s) Not Applicable  
4.   Evaluation Method(s) Not Applicable  
4.12 Element 5 - COORDINATED SERVICES FOR MEMBERS
Digitization Services
1.   Goal Statement School Library System does not offer digitization services for its members.  
2a.   Year 1 No  
2b.   Year 2 No  
2c.   Year 3 No  
2d.   Year 4 No  
2e.   Year 5 No  
3.   Intended Result(s) Not applicable.  
4.   Evaluation Method(s) Not applicable  
4.13 Element 5 - COORDINATED SERVICES FOR MEMBERS
Other (Optional)
1.   Topic School Library System offers coordinated purchasing for the Virtual Reference Collection, supplemental databases, eBooks, and Digital Media through our cooperative service agreements with the school districts. School Library System also participates in SCORE and EMTA to receive discounted pricing on digital media and databases for our member libraries.  
2.   Goal Statement School Library System coordinates services for members that result in cost savings for our school libraries.  
3a.   Year 1 Yes  
3b.   Year 2 Yes  
3c.   Year 3 Yes  
3d.   Year 4 Yes  
3e.   Year 5 Yes  
4.   Intended Result(s) Cost savings on resources to support our school libraries are offered through School Library System.  
5.   Evaluation Method(s) School Library System services for the Virtual Reference Collection and Digital Media Library are evaluated each year in the SLS evaluation.  
4.14 Element 6 - AWARENESS AND ADVOCACY
1.   Goal Statement School Library System will share advocacy initiatives (local, state, and federal) with member librarians and encourage their participation to advance the profession and ensure adequate funding.  
2a.   Year 1 Yes  
2b.   Year 2 Yes  
2c.   Year 3 Yes  
2d.   Year 4 Yes  
2e.   Year 5 Yes  
3.   Intended Result(s) Member libraries have access to advocacy tools and current information as well as having their needs represented to legislators by the School Library System Director.  
4.   Evaluation Method(s) Annual School Library System survey and number of legislator visits per year by the School Library System Director.  
4.15 Element 7 - COMMUNICATIONS AMONG MEMBERS>
1.   Goal Statement School Library System will maintain an online directory of member librarians, a listserv for member librarians, a twitter account for School Library System, a web page for School Library System, as well as conduct four Communications Coordinator meetings per year.  
2a.   Year 1 Yes  
2b.   Year 2 Yes  
2c.   Year 3 Yes  
2d.   Year 4 Yes  
2e.   Year 5 Yes  
3.   Intended Result(s) School librarians will be informed of upcoming events, legislation, new services and products, and current research on the profession through communication from School Library System.  
4.   Evaluation Method(s) Communications are part of the annual School Library System survey.  
Element 7 - COMMUNICATIONS AMONG MEMBER LIBRARIES
4.16   Provide the URL for the Member Plan http://esboces.org/Page/433  
4.17 Element 8 - COLLABORATIVE EFFORTS WITH OTHER LIBRARY SYSTEMS
1.   Goal Statement Eastern Suffolk BOCES School Library System, Nassau BOCES SLS, and Western Suffolk BOCES SLS, collaborate on an annual School Library Systems Institute for school librarians on Long Island.  
2a.   Year 1 Yes  
2b.   Year 2 Yes  
2c.   Year 3 Yes  
2d.   Year 4 Yes  
2e.   Year 5 Yes  
3.   Intended Result(s) School librarians on Long Island will have an opportunity to network with their colleagues from across Long Island.  
4.   Evaluation Method(s) The Long Island School Library Systems Regional Institute is evaluated at the end of each Institute by a form sent online. We partner with Suffolk Cooperative Library System each year to deliver a booktalking presentation on the year's best books. We also purchase First Search/World Cat from our 3R's Council and share out their workshops as appropriate with our school librarians.  
4.18 Element 9 - OTHER (Optional) - If there are other elements in the System's Plan of Service not listed above, complete one repeating group for each element.
1.   Element We have no other elements to report.  
2.   Topic N/A  
3.   Goal Statement N/A  
4a.   Year 1 No  
4b.   Year 2 No  
4c.   Year 3 No  
4d.   Year 4 No  
4e.   Year 5 No  
5.   Intended Result(s) N/A  
6.   Evaluation Method(s) N/A  
ASSURANCE
4.19   The Library System's Plan of Service was developed in accordance with provisions of Education Law and the Regulations of the Commissioner and the requirements of the New York State Library, and was reviewed and approved by the Library System Council on (date - mm/dd/yyyy). 03/04/2016  
APPROVAL
4.20   The Library System's Plan of Service was reviewed and approved by the New York State Library on (date - mm/dd/yyyy)  
REVISION ASSURANCE
4.21   The Library System's Plan of Service was revised in accordance with provisions of Education Law and the Regulations of the Commissioner and the requirements of the New York State Library, and was reviewed and approved by the Library System Council on (date - mm/dd/yyyy). 03/04/2016  
REVISION APPROVAL
4.22   The Library System's revised Plan of Service was reviewed and approved by the New York State Library on (date - mm/dd/yyyy)